Accounting Assistant

Job Opening – Accounting Assistant 

Location: Portugal Employment Type: Full-time ( flexible)  , On-site position

We are seeking an Intermediate Accounting Assistant to support the company’s accounting, financial and administrative operations, ensuring compliance with Portuguese accounting, tax and labour legislation, and acting as the main liaison with external service providers.

Key Responsibilities

External Accounting Liaison

• Act as the main point of contact between the company and the external accounting firm

• Collect, organise, validate and submit financial, accounting and tax documentation within statutory deadlines

• Provide clarifications regarding company operations and transactions

• Review trial balances, financial reports and monthly closings prepared by the external accountant

• Identify and report inconsistencies or discrepancies

Financial Management & Payments

• Manage and execute all company payments (suppliers, services, taxes, social security contributions, salaries, insurance, etc.)

• Ensure compliance with legal and contractual payment deadlines

• Maintain accurate payment records and support cash flow monitoring

Invoicing

• Calculate amounts to be invoiced according to contracts and services rendered

• Issue invoices, credit notes and related documents in compliance with the Portuguese VAT Code

• Ensure correct delivery and legal archiving of invoicing documentation

Insurance & Legal Compliance

• Ensure the existence, validity and renewal of all legally required insurance policies, including Workers’ Compensation Insurance (Seguro de Acidentes de Trabalho)

• Liaise with insurance companies and brokers and manage related documentation

Health & Safety at Work (SST)

• Act as liaison with the external Occupational Health and Safety provider

• Coordinate mandatory medical examinations (admission, periodic and occasional)

• Monitor mandatory training and risk assessments

• Maintain legally required documentation in accordance with ACT requirements

Labour & HR Administration

• Prepare employment contracts and amendments in accordance with the Portuguese Labour Code

• Support onboarding, contract changes and termination processes

• Ensure timely submission of labour-related information to the external accountant, Social Security and other authorities

Additional Duties

• Organise and maintain physical and digital administrative, financial and legal records in line with statutory retention periods

• Support audits, inspections and controls by Tax Authorities, Social Security and ACT

• Contribute to continuous improvement of internal administrative and compliance processes

Desired Profile

• Degree or studies in Accounting, Finance, Management or a related field

• Solid knowledge of Portuguese taxation, accounting principles and labour legislation

• Proficiency in Excel, ERP systems and certified invoicing software

• Strong organisational skills, attention to detail and sense of responsibility

• Good communication skills and ability to work independently

• Fluency in English (spoken and written) is mandatory

We Offer

• Integration into a solid and growing company

• A role with a high level of responsibility and autonomy

• Opportunities for professional development and career growth

• Compensation and benefits aligned with demonstrated experience