Executive Assistant - IT/FR/SV/DE/NL (Hybrid)

About the Role:

We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership in a professional services environment. Reporting to the UK EA Manager, you will act as a trusted business partner to up to three Partners, enabling productivity, decision-making, and seamless day-to-day operations.

This role suits someone confident, proactive, and comfortable managing complexity with discretion and professionalism.

What You Will Do:

• Provide end-to-end executive-level administrative support to assigned Partners

• Manage complex diaries, emails, and competing priorities across multiple time zones

• Coordinate domestic and international travel, itineraries, and logistics

• Support client and business development activities, including CRM updates and meeting coordination

• Prepare expenses, timesheets, and support contract and compliance workflows

• Liaise with cross-functional teams (Finance, IT, HR, Legal, Facilities)

• Act as a reliable partner to stakeholders and clients, representing the firm professionally

• Support team initiatives, knowledge sharing, and short-term cover when needed

Requirements:

• 2+ years of experience as an Executive Assistant, Admin Assistant, or similar role

• Experience in Professional Services is a strong plus

• Fluency in English (mandatory); IT/FR/SV/DE/NL

• Strong proficiency in Microsoft Office Suite; CRM knowledge is an advantage

• Excellent organisational, prioritisation, and decision-making skills

• Proactive, resourceful, and able to operate confidently in a fast-paced environment

• Strong written and verbal communication skills

What We Offer:

• 6-month contract (initially)

• Annual Salary: 25K - 30K

• Hybrid working model: 3 days per week in the office

• Office located in central Lisbon

• Collaborative, international, and high-performance environment

• Opportunity to work closely with senior leadership and develop your EA career.